Preparing Your Submission

Submission Memo

Please include:

  • Title of your article
  • Word count (just main text, not references)
  • Whether your piece is a simultaneous submission 
  • The names and email addresses for all authors

Parts of the Manuscript

The manuscript should be submitted in separate files: main text file (with table and figures placed at the end of the file); author biographies (and acknowledgements); supplemental files.

As papers are double-blind peer reviewed, the main text file should not include any information that might identify the authors.

The main text file should be presented in the following order: 

(i) title, abstract and key words, 

(ii) main text, 

(iii) references, 

(iv) tables (each table complete with title and footnotes) 

(v) figures (with titles and legends), 

(vi) appendices (if relevant). 

Any supporting/supplemental information should be supplied as separate files.

Please provide an abstract of no more than 100 words containing the major keywords.

Please provide four to six (4-6) keywords for the article.

Main Text

  • As papers are double-blind peer reviewed, the main text file should not include any information that might identify the authors. This includes blinding of any identifying information in tables and figures.
  • The journal uses US English and spelling, however authors may submit using British conventions as spelling of accepted papers is converted during the production process.
  • Footnotes to the text are not allowed, and any such material should be incorporated into the text as parenthetical matter.
  • Maximum length of articles is 7,000 words.
  • Use 12 pt. font.
  • Double line spacing throughout.
  • Use a single column layout, left justified.
  • Do not double space after punctuation between sentences.
  • The text of a manuscript should be divided in headings (not more than three levels deep). Use title case for all headings.
  • Please do not include headers, footers, or page numbers, as these will be added to your paper by the editor.
  • Indicate location for insertion of tables and figures with “Insert Table/Figure X About Here.” Place actual tables and figures on separate pages at the end of the main text document.
  • Submit only in .doc or .docx format (to facilitate track changes).

References should be prepared according to the Publication Manual of the American Psychological Association (6th edition). This means in text citations should follow the author-date method whereby the author's last name and the year of publication for the source should appear in the text, for example, (Jones, 1998). The complete reference list should appear alphabetically by name at the end of the paper.

A sample of the most common entries in reference lists appears below. Please note that a DOI should be provided for all references where available. For more information about APA referencing style, please refer to the APA FAQ. Please note that for journal articles, issue numbers are not included unless each issue in the volume begins with page one.

Journal Article
Beers, S. R. , & De Bellis, M. D. (2002). Neuropsychological function in children with maltreatment-related posttraumatic stress disorder. The American Journal of Psychiatry, 159, 483–486. doi:10.1176/appi.ajp.159.3.483

Bradley-Johnson, S. (1994). Psychoeducational assessment of students who are visually impaired or blind: Infancy through high school (2nd ed.). Austin, TX: Pro-ed.

Internet Document
Norton, R. (2006, November 4). How to train a cat to operate a light switch [Video file]. Retrieved from

Endnotes should be placed as a list at the end of the paper only, not at the foot of each page. They should be numbered in the list and referred to in the text with consecutive, superscript Arabic numerals. Keep endnotes brief; they should contain only short comments tangential to the main argument of the paper.

Tables should be self-contained and complement, but not duplicate, information contained in the text. They should be supplied as editable files, not pasted as images. Legends should be concise but comprehensive – the table, legend and footnotes must be understandable without reference to the text. All abbreviations must be defined in footnotes. Footnote symbols: †, ‡, §, ¶, should be used (in that order) and *, **, *** should be reserved for P-values. Statistical measures such as SD or SEM should be identified in the headings.

Figure Legends
Legends should be concise but comprehensive – the figure and its legend must be understandable without reference to the text. Include definitions of any symbols used and define/explain all abbreviations and units of measurement.

Preparing Figures
We encourage authors to send us the highest-quality figures possible, preferably encoded as encapsulated PostScript (eps).

Click here for the basic figure requirements for figures submitted with manuscripts for initial peer review, as well as the more detailed post-acceptance figure requirements.

Color Figures
Figures submitted in color may be reproduced in color online free of charge. Please note, however, that it is preferable that line figures (e.g. graphs and charts) are supplied in black and white so that they are legible if printed by a reader in black and white.

Appendices will be published after the references. For submission they should be supplied as separate files but referred to in the text.

Please provide a brief biographical sketch for each author. A bio should be written in the third person and include: your title(s)/role(s), institutional affiliation and unit at which the scholarship of the article was carried out, educational background, and research interests. You may choose to list select previous publications or additional, relevant information. The present address of any author, if different from that where the work was carried out, should be supplied in a footnote.

Contributions from anyone who does not meet the criteria for authorship should be listed, with permission from the contributor, in an Acknowledgments section. Financial and material support should also be mentioned. Thanks to anonymous reviewers are not appropriate.

Supporting Information
Supporting information is information that is not essential to the article but that provides greater depth and background. It is hosted online, and appears without editing or typesetting. It may include tables, figures, videos, datasets, etc.

Note, if data, scripts or other artifacts used to generate the analyses presented in the paper are available via a publicly available data repository, authors should include a reference to the location of the material within their paper.

General Style Points
The following links provide general advice on formatting and style.

  • Abbreviations: In general, terms should not be abbreviated unless they are used repeatedly and the abbreviation is helpful to the reader. Initially use the word in full, followed by the abbreviation in parentheses. Thereafter use the abbreviation only.
  • Please note the following preferred terminology for To Improve the Academy:
    • The Scholarship of Teaching and Learning should be abbreviated as SoTL.
    • Please refer to “Centers for Teaching and Learning,” as opposed to a “faculty development center” or any number of other terms that amount to the same thing. This may be abbreviated as CTL.
    • Please refer to the professional organization as the POD Network. It is not necessary to spell out the acronym.
    • Please refer to the overall field as “educational development” unless you have defined your terms otherwise.
  • Units of measurement: Measurements should be given in SI or SI-derived units. Visit the Bureau International des Poids et Mesures (BIPM) website at for more information about SI units.
  • Numbers: numbers under 10 are spelt out, except for: measurements with a unit (8mmol/l); age (6 weeks old), or lists with other numbers (11 dogs, 9 cats, 4 gerbils).
  • Trade Names: Chemical substances should be referred to by the generic name only. Trade names should not be used. Drugs should be referred to by their generic names. If proprietary drugs have been used in the study, refer to these by their generic name, mentioning the proprietary name, and the name and location of the manufacturer, in parentheses.
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